Managing a project across multiple teams is never as simple as it sounds. There are deadlines, revisions, endless feedback loops, and a constant fear that something will get lost. Cross-departmental collaboration, such as between design, marketing, and operations, further complicates the situation. That's why more organizations are searching for the best project management tools that track tasks and help people work together seamlessly.
Here's the reality: relying solely on a tool that fulfills scheduling, file sharing, and task tracking requirements is no longer sufficient. Teams need clarity and not clutter. They want communication tied directly to work itself, with fewer silos and fewer apps to hop between. This is where Lark comes into play. Lark is not just another productivity app—it is an all-in-one platform designed to make collaboration simple, streamline processes, and help organizations grow with ease.
Now, let's unpack how Lark's five core features—Messenger, Base, Docs, Calendar, and Approvals—fundamentally change the way teams manage their complex projects.
Communication without chaos: Messenger at the center
All projects begin with a conversation. But here lies the issue: when those conversations are spread out over multiple channels (Slack, email, WhatsApp), it can become messy quickly. Critical communications get buried in GIFs, and someone always misses the message.
With Lark Messenger, project communication lives right beside the work. Teams can work together to create group chats on specific projects, tag people for clear comments, and even attach documents directly to the thread. For example, a creative agency is working on a product launch. The design team shares their mock-ups in Messenger, the marketing lead provides instant feedback, and approvals are tracked—without leaving the chat.
The best part? No more searching for "that one email attachment" or remembering which version is the latest. Messenger keeps discussions linked to the tasks that matter most, minimizing noise and improving alignment.
Streamlined execution with Lark Base
Now, talking is only half the battle—execution is where most projects fall apart. This is where Lark Base makes scaling manageable. Think of Base as your no-code database that helps track every moving part of a project, from deadlines to deliverables.
Instead of juggling spreadsheets, teams can build customized workflows inside Base. For instance, a campaign manager could set up a board that tracks content from ideation to publishing. Each record can incorporate owners, deadlines, and status updates, ensuring a clear understanding of who is responsible for what.
Also, by setting up an automated workflow via the Lark Base Automation feature, teams can eliminate repetitive tasks. Imagine if, every time a record in Base moved from "Draft" to "Ready for Review," an automatic notification pinged in Messenger. When an asset is approved, it triggers a calendar invite for the release date.
That's not just efficiency—it. It's scaling without adding headcount.
Documenting ideas with Lark Docs
Let's face it—projects aren't just about deadlines; they're about ideas. The challenge is keeping those ideas organized and accessible across teams. That's where Lark Docs shines.
Docs lets teams co-create content in real time, whether it's a campaign brief, meeting agenda, or product requirements document. It's not just "another Google Doc clone. "What makes it unique is how it integrates directly with other Lark features. A Doc can be pinned inside Messenger, linked to a Base record, or embedded in Calendar events.
Picture this: a strategy session ends, and the notes automatically become a living document in Lark Docs. Instead of emailing the notes, the team can comment directly inside the doc, assign tasks, and link references. No one has to wonder where the meeting outcomes live—it's all in one place, connected to the project.
And because Lark Docs allows real-time collaboration, it prevents the nightmare of "version control." Everyone's edits appear instantly, which means fewer delays and less back-and-forth.
Keeping projects on track with Lark Calendar
Deadlines can determine the success or failure of a project. Let's face it: most calendars are either too rigid or too isolated. Lark Calendar breaks that mold by creating a scheduling tool that is part of a workflow—not a standalone tool.
Let's say the creative team is doing a photoshoot. The producer can schedule the event in Calendar, share the document with the precise shot list, and invite the team. Messenger can notify the whole group that details have changed, and Base will alter deadlines based on the new timeline. No double bookings and no missed handoff deadlines!
What is powerful about Calendar for projects spanning teams is its ability to integrate with meetings. With just one click, a team can launch a video meeting, share their agenda (via docs), and record their decisions entirely in the same system. That kind of flow makes it so much less stressful to scale projects that involve multiple departments.
Approvals that don't slow things down
Approvals are a familiar pain point for all project managers. Whether they are for budgets, creative assets, or contracts, approvals are a bottleneck because projects stop moving while people are checking their email for a decision. Lark Approvals was built to eliminate that bottleneck.
Lark allows teams to create customizable approval processes—let's say a creative brief that needs to be approved by the marketing director and legal. Once submitted, the approval process will individually notify each team member of the request, and they'll be able to review the asset and then respond directly in Lark.
The best part is how it ties into the overall workflow. If an asset gets approved, the related Base record will automatically update. If a budget request is denied, typically the requester would receive a message in Messenger. This creates a seamless workflow process for users without having project managers chase down approvals.
And when you look at it holistically, Approvals isn't just about speed—they're about governance. It ensures that scaling projects don't lose the accountability and oversight teams need to stay on track. That's why many organizations now treat Lark as a form of business process management software, not just a collaboration tool.
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About the Author: Alice Little
